PLANNING / COMMERCIAL MOVING
An office move needs a clear handoff between your staff, building contacts, technology providers and the moving crew. Use this worksheet to organize a local business relocation in Jackson and Josephine Counties before the work is scoped.
Download the two-page checklist with task boxes, owners, deadlines and a phase worksheet. Print it or complete the fields in a compatible PDF reader.
Choose one business contact who can approve the inventory and answer move-day questions. List the desks, chairs, cabinets, boxed materials and eligible equipment that will move. Mark items staying behind or leaving through another arrangement.
Give each destination room or work area a short name. Use those same names on the floor plan, inventory and box labels so everyone is describing the same placement. Flag heavy, fragile or awkward pieces for advance review.
Review Commercial Moving to discuss the services and schedule appropriate for your project. Packing, installation, technology work and other vendor tasks should not be assumed to be included.
For each line below, record a named owner, due time and confirmation status. Keep sensitive records and access codes in your own secure systems rather than an openly shared worksheet.
Your business or facilities contact confirms loading areas, elevators, parking, security requirements and permitted move hours at both properties. Share the access window with the moving team.
Your move coordinator maintains one inventory and placement plan. Staff label packed materials using the agreed room names and identify items that remain.
Your IT contact or qualified provider plans disconnection and reconnection, confirms readiness and handles systems outside the agreed moving scope. Tell the movers which eligible equipment is prepared for handling.
Your designated staff secure records and define who will handle them. Agree any physical handling requirements before they enter the move inventory.
The Moving Pros reviews eligible items, handling, transportation, access and placement under the agreed estimate. Identify extra stops or requested tasks before scheduling.
Your business owner assigns the checks needed before staff or customers use the new space. Moving furniture into place is one part of that decision; your business and other providers confirm their own systems and services.
Define what belongs in each proposed phase before asking about scheduling. A phase should identify its inventory, work addresses, access window, responsible contact and readiness dependency. Crew availability and the full sequence must be confirmed; this worksheet does not promise after-hours or same-day service.
Illustrative planning example — not a booked schedule:
Phase A: boxed archives and furniture that the business has marked nonessential. Confirm the destination rooms are accessible and the boxes are ready. The business coordinator checks the placement plan.
Phase B: remaining workstations and prepared eligible equipment. Confirm staff preparation and the technology provider's required tasks are complete before the moving work begins. Identify who can approve any last-minute inventory change.
Your move may need one phase or a different sequence. Give the team the complete plan so the estimate can account for visits, handling and timing rather than assuming each phase is a separate small job.
Compare the inventory, labels and destination plan. Confirm who will open both buildings, answer crew questions and handle any vendor handoff. Tell the team about changed inventory, access, dates or additional stops.
Share the move sequence with staff so they know what to prepare and which areas remain available. Your business manages employee/customer communications and decides when normal operations can resume.
Walk through the moved rooms with the approved plan. Identify obvious placement concerns and review any remaining items within the agreed scope. Your technology and facilities contacts then carry out their separate readiness checks.
Share the addresses, date or proposed phases, inventory, floor plan, access windows, priority areas and named business contact. Identify tasks assigned to staff or other providers. A complete plan gives the team a clearer basis for reviewing the work.
The agreed scope determines the moving work. The worksheet does not guarantee uninterrupted operations, IT readiness, completion time or scheduling availability.